HVAC Software
Updated for 2026Compare scheduling, dispatch & field service platforms
HVAC work lives or dies on the schedule - missed calls, double-booked techs, and jobs that never get a follow-up quote all cost real money. We compare the platforms HVAC contractors actually run on, from solo-tech setups to multi-crew commercial operations, so you can shortlist the right one for your crew size.
Top picks
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At a glance
| Platform | Best for | Score | Pricing | |
|---|---|---|---|---|
S Enterprise | HVAC companies with 15+ technicians and back-office staff to run the platform | 8.3 | Quote-based Quote-based only - no public pricing. Contractors commonly report per-technician costs from roughly $100 to $400+/month depending on modules, on top of a base platform fee | Read review → |
H Small teams | Residential HVAC crews from solo operators up to around 10 technicians | 8.0 | Published Published tiers starting around $59/month billed annually (higher month-to-month); higher tiers add more automation and cost roughly $150-300+/month | Read review → |
SF Mid-size | Growing HVAC shops that want flat-rate pricing so adding technicians doesn't raise the bill | 7.9 | Published Flat-rate pricing with unlimited users at every tier, reported starting between roughly $149 and $245/month depending on source and tier | Read review → |
F Mid-size | Established multi-truck HVAC contractors who rely heavily on QuickBooks and want built-in flat-rate pricebooks | 7.8 | Quote-based No public pricing. Contractors commonly report roughly $100/month per office user and $125/month per technician, plus a one-time setup fee typically in the $500-$2,000 range | Read review → |
J Small teams | Solo HVAC techs, or shops that also do plumbing, electrical, or other trades alongside HVAC | 7.8 | Published Published tiers starting around $29-39/month for a single user, billed annually - cost rises as you add users | Read review → |
M8 Mid-size | Solo HVAC techs and small crews up to around 30 staff wanting an affordable, easy setup | 7.6 | Published Published pricing starting around $29/month, among the lowest entry points in this category | Read review → |
K Small teams | Small HVAC, plumbing, or appliance repair shops with 2-10 technicians moving off paper | 7.5 | Published Published tiers: Start at $60/month for up to 5 users, Run at $119/month for up to 10 users, Scale at $199/month for up to 20 users (annual billing rates) | Read review → |
mH Mid-size | Small to mid-size HVAC, plumbing, and electrical businesses wanting an established, full-featured platform | 7.4 | Quote-based Pricing is not consistently published across sources - some report a starting point around $79/user/month, but official rates require a sales conversation | Read review → |
Full reviews
All-in-one platform for larger HVAC & commercial service operations
- Deepest reporting, dispatch, and marketing automation suite in the category
- Built to handle multi-location and mixed residential/commercial operations
- No published pricing - full cost only appears after a sales demo
Residential scheduling, booking & automation for small-to-mid crews
- Fast setup - most companies report being live within about two weeks
- Strong customer-facing tools: online booking, automated review requests, SMS confirmations
- Reporting depth caps out well below ServiceTitan for larger operations
Flat-rate field service management with unlimited users at every tier
- Flat-rate pricing with unlimited users - a 20-technician shop pays the same as a 5-technician shop at the same tier
- Combines scheduling, dispatch, customer management, invoicing, and GPS fleet tracking in one dashboard
- Reported starting price varies across sources ($149-245/month) - confirm current tiers directly
QuickBooks-integrated field service platform with flat-rate pricing tools
- Deep, bidirectional QuickBooks Online and Desktop integration - a frequently cited strength
- Built-in flat-rate pricing tools that started as the standalone Coolfront app
- No published pricing - you sit through a demo before getting a real quote
Simple scheduling & invoicing for solo techs and cross-trade shops
- Easiest of the major platforms to learn - a CSR can be quoting and booking within an afternoon
- Not locked into a single trade, which suits shops that run HVAC alongside plumbing or electrical
- Fewer HVAC-specific features (like flat-rate pricebooks) than trade-specific tools like FieldEdge
Affordable, mobile-first field service software for small crews
- Lowest published starting price among major HVAC-relevant platforms, friendly for a solo tech just getting off paper
- Serves a broad range of trades - electrical, plumbing, HVAC, refrigeration - on one platform
- iOS-only mobile app is a real limitation for shops with Android-using technicians
Simple, affordably-tiered scheduling and invoicing for small home service shops
- Genuinely competitive flat-tier pricing - a 3-tech shop pays the same as a 5-tech shop within a tier
- Automated text and email reminders included even on the entry-level Start plan
- GPS dispatch mapping and custom reporting are locked behind the $119/month Run plan
Established field service management platform for small to mid-size service businesses
- Established platform (founded 2007) with a long track record in field service management
- Broad feature set covering scheduling, invoicing, and customer communication
- Pricing isn't consistently published, making upfront comparison harder than with transparent competitors
Guides & comparisons
Best HVAC software for small business
What actually fits a 1-10 tech crew, without enterprise pricing.
ServiceTitan pricing
What drives the quote, and what to ask before your sales call.
Housecall Pro vs Jobber
The two most-compared platforms for small HVAC crews - here's the real difference.